Job_Descriptions

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Job Descriptions
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Sept 1, 2016 Positions for the Sonoma State University Service and Internship Fair


Introduction


Most jobs at HCLE are unpaid. You can be either a volunteer or an intern. We would love to pay you for your valuable work but that requires having money coming in. Our current (2015) sources of money are gifts and grants. You can help convert your unpaid job into one that offers a stipend or hourly compensation by making fund raising part of your position. Ask your volunteer manager how to do that.

Section 1: What needs doing at HCLE


Everything. HCLE is a new, huge project. We need people to:
  • do administrative tasks,
  • build our Virtual Museum online platform,
  • manage our collection and
  • create exhibits.
We customize each job to fit the skills of the applicant. Young people who have never worked before and adults who are not computer professionals can help us with:
  • scanning documents,
  • data entry,
  • searching the web and
  • testing our new web pages as they are built.
More experienced students, adults and seniors can:
  • design and implement web sites
  • create exhibits
  • do historical research
  • produce oral histories of Educational Technology Pioneers
  • curate and interpret our collection
  • write grant proposals
  • monitor our social media sites
  • manage others
The list is endless.


Section 2: How to apply for a position


First, explore this wiki site. You will find it has grown organically over the last three years and needs lots of work. That said, it does provide a glimpse into what we are trying to do and how we have gone about it so far. If you are still interested after you have visited with us, send an email to jobs@hcle.org. Indicate your wish to fill one of the positions listed below or tell us what you would like to do. There are no formal rules for how to apply -- just contact us. The more initiative you show the better you will fit in with our existing teams.


Available Jobs

  • Administrative Team

    • Volunteer Manager

      • This person will seek new volunteers and interns, keep track of teams and schedules, facilitate communication within and between teams, develop new positions, explore funding sources for internship stipends and conduct satisfaction surveys. Good communication skills via telephone and social media are required. Ability to work independently and stay organized a must as well as rapidly switching among varied tasks. No previous experience is required but candidate must enjoy negotiating and clarifying and be willing to ask supervisor for direction when confusion sets in.
      • Minimum Commitment: 6 hours/week for 10 weeks or 3 hours/week for 20 weeks

    • Relationship Wrangler

      • HCLE is a complex community with fluctuating roles undertaken by the same individual. This person will facilitate communication among staff, volunteers, board members, advisers, consultants and collaborating institutions. We are gearing up to use the open source platform, CiviCRM, to support interactions and track relevant data. The first assignment will be to help build out this online tool (Lots of thought but no programming required.) In the fullness of time this position will evolve into HR, Communications, Ombudsman and other, more conventional jobs. At the moment the Relationship Wrangler will be a jack-of-all-trades, reporting to Tom, the Project Manager and Liza, Vision Keeper.
      • Minimum Commitment: 6 hours/week for 10 weeks or 3 hours/week for 20 weeks

  • Outreach Team

    • This area is being developed. There will be opportunities in social media to keep the project in the public eye, to recruit volunteers and interns, to manage and track interactions. Duties will include:
      • monitoring Facebook, LinkedIn, Twitter, WordPress and other online sites,
      • assisting in recruitment of volunteers, interns, advisers, content specialists, collaborators
      • identifying and contacting key individuals in the virtual museum field

  • Catalog/Data Entry Team

    • Library and Information Science Adviser

      • Candidate should be currently studying or have experience in one or more of the following fields: Library and Information Science, Museum Studies, Digital Humanities. Position requires sufficient prior knowledge to guide design, implementation and operation of HCLEs collection catalog or be able to confer knowledgeably with outside professional and scholars to bring needed expertise in-house. Computer programming skill is helpful but not necessary although candidate will need to be able to specify requirements to programmers.
      • Minimum Commitment: 120 hours, must stay with the project for 6 months.

    • Copyright Technician

      • History of Computing in Learning and Education Virtual Museum is engaged in republishing relevant magazines, journals, newsletters, personal correspondence, conference presentations, even books on its website. Permissions are needed to make this material available to the public. Our copyright technician will attempt to secure these permissions from authors, creators, publishers or other copyright holders so that their existing copyrights are properly respected. Each physical item or digital document will be reviewed to identify the rights holder and make subsequent contact with permission request. Correspondence will be filed and final permissions linked to item record in the collection catalog. When appropriate, technician will explain Creative Commons copyright to the rights holder and encourage more open copyright status be applied to the work. Orphan and public domain works will be so noted. When republishing rights cannot be obtained technician will document where and how the item can be accessed through a library or commercial digital repository.
    • Qualifications:
      • 1) Some library and information science experience (students ok),
      • 2) ability to read and interpret legal documents,
      • 3) tact in communicating with authors/creators,
      • 4) excellent detail management and electronic filing skills,
      • 5) willingness to collaborate with other team members,
      • 6) independent, self-starting working style
    • Minimum Commitment: 6 hours/week for 10 weeks or 3 hours/week for 20 weeks

    • Data Entry Tech 1 - Scanning
      • place single and multipage documents on scanner and save images
      • enter image information into Catalog Maintenance System
      • upload images onto server
    • Data Entry Tech 2
    • Data Entry Tech 3

  • Database Team

    • CiviCRM Implementer

      • CiviCRM is an open source tool for managing nonprofit constituency relationships. It is powerful, complex and poorly documented for non-technical users. Intern will
        • participate in the CiviCRM community
        • learn CiviCRM administration
        • modify CiviCRM profiles (HTML) to meet organization’s needs
        • teach organization staff to use CiviCRM
        • possibly write and publish additional plug-ins

    • Omeka Specialist

      • Omeka is a next-generation web publishing platform for museums, historical societies, scholars, enthusiasts, and educators. Developed at the Roy Rosenzweig Center for History and New Media (RRCHNM) at George Mason University, Omeka has become a popular tool in the emerging field of Digital Humanities. Intern will
        • learn to modify the default Omeka interface to meet display needs of HCLE
        • build crosswalks among metadata systems including MARC, AED, HCLE Modified Dublin Core and others as needed to promote web discoverability
        • normalize HCLE Catalog (implemented in MySQL)
        • implement API to integrate HCLE Catalog and Omeka
        • possibly write and publish additional plug-ins

    • MySQL/php Programmer 1 - Stan Crump

    • MySQL/php Programmer 2

    • MySQL/php Programmer 3

  • Development/Fundraising Team

    • Grant Writer

    • Fundraising research assistant

      • Intern will work with the development team at the History of Computing in Learning and Education Virtual Museum to raise funds to underwrite the creation and operation of this online destination. Duties will include: identifying potential funders among corporations, professional organizations, private foundations and government agencies; analyzing and outlining details in requests for proposals; help in drafting applications; tracking status of submitted proposals. All work can be performed online. Meetings and 1-to-1 supervision will be by phone or online.
      • Qualifications: 1) Ability to read and write critically 2) excellent internet search skills 3) desire to learn to raise funds 4) interest in history of education and technology

  • Exhibit Design Team

    • Content Researcher for Exhibit: How UNESCO has promoted Computing in Education? See working page

  • Metadata Team

    • Metadata Compiler

      • Under supervision of project director, intern will examine artifacts from the History of Computing in Learning and Education archive, enter items into the online database, research missing metadata, complete database metadata entries and scan or photograph each document or item. Metadata may include technical descriptions of software or equipment as well as author/creator information and copywriter status of documents. Also, intern will perform a comprehensive web search for each item to locate and document other sources of information about it. Work to be performed on site in Guerneville, CA, USA and on line.
      • Qualifications: 1) Curiosity about the history of learning and educational technology, 2) sufficient familiarity with old software and other media to understand specifications to record as metadata, 3) accurate typing and data entry review skills, 4) self-starting, independent work style, 5) willingness to ask for help when obstacles or questions arise.

    • Ontology researcher
      • The vocabulary used to describe educational materials is in a state of flux. Various organizations are proposing standards and no single set of metadata exists at the present time. Under supervision of project director, this intern will research current ontologies in use in the English speaking world and prepare a report. The result will include a suggested schema for metadata to be used by the History of Computing in Learning and Education Virtual Museum.

      • Qualifications: 1) Willingness to perform high quality, scholarly research both in libraries and online, 2) Strong writing skills, 3) Interest in education, the history and future of education, educational technology, and non-formal learning, 4) Good collaboration skills, 5) Desire to present results at conferences and publish in relevant journals.

  • Web Team

    • Information shepherd/monitor

    • Intern will review new content posted on a Wiki web site and edit as appropriate. Tasks: check for new postings daily, read all new postings, edit for English grammar, spelling and clarity as needed, move posts to existing page or add additional pages as needed, add navigation buttons to pages to facilitate navigation around wiki, grouping of related content and search for specific topics, improve page layout, edit superfluous code from HTML page source. All tasks can be done on line.

      Qualifications: 1) Know or learn operation and coding for wikis, 2) Excellent communication and editing skills, 3) Interest in history of education and technology, 4) Ability to read and edit HTML, 5) Web page layout skill, 6) Ability to manage personal working schedule, 7) Understanding of when to ask for help.

      posted on San Jose State job board (3 openings)
      20140614 for 1 month

    • Web Designer 1 - Wiki Site

    • Volunteer will improve structure, layout, look and feel, and navigation features of organization’s wiki site on the History of Computing in Learning and Education. Designs will be submitted to Executive Director for comment, modification and eventual approval. Volunteer with then implement accepted designs. See existing site at www.hcle.org

      Qualifications:
      • coding skill in HTML, php and other web authoring languages (CSS, PHP),
      • experience designing web sites for others,
      • ability to communicate with client and understand specifications,
      • Willingness to respect client’s design criteria,
      • commitment to complete project
      • Tasks will include:
      • porting wiki site from Wikispaces to MediaWiki
      • collaborating on and implementing overall site design
      • organizing wiki content
      • improving navigation tools
      • writing needed widgets
      • integrating various media into site

    • Web Designer 2: Overall HCLE

      • Intern or volunteer will produce a proposed design for overall look and feel of HCLE site

    • Web Designer 3: Gallery

      • Intern or volunteer will produce a proposed design for HCLE Gallery-style exhibits using Omeka or another open source platform. These exhibits will comprise collections of related images with explanatory text and "dig deeper" buttons leading to further information on the topic.

    • Web Designer 4: Game/Simulation/CAI Platform

      • Intern or volunteer will produce a proposed design for HCLE "Play-It-Again" Platform that permits visitors to use historic software in modern web browsers. Work will be done in consultation with Internet Archive which will host program source and emulation code. Platform must include data collection hooks that track keystroke-level interaction, collects biographical data and user responses to questions posed by researchers.

    • Web Designer 5: Virtual World Exhibit Platform (Holodeck)

      • Intern or volunteer will produce a proposed design for HCLE 3-D Exhibit halls. These cyber spaces will permit visitors to create custom avatars that can walk through the museum and interact with 3-D exhibits. Access to 2-D Galleries and "Play-It-Again" platform should be implemented.

    • Web Technician 1:
      • Intern or volunteer will work with Web team member to clean up HTML code on wiki site and make sure consistent fonts and styles appear on each page.
    • Web Technician 2:
    • Web Technician 3:

Jobs not currently available

    • Bookkeeper

    • Less than 5 hrs per week and work online from home. Keep financial records for this online museum (www.hcle.org). Juggle lots of projects and report to funders periodically. We're very small at the moment but could grow quickly so we're gearing up for success. Books are now in a spreadsheet but we may be ready to move to Quickbooks or some other software. (posted on VolunteerMatch